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Sr. Executive Assistant
Job Type: Executive Assistant
Location: Fountain Valley
Last Updated: 2014-11-13 02:29:06
Job Description:

Summary

Supports executive administrative needs of Chief Financial Officer. Schedules appointments, gives information to callers, writes memos and correspondence, and otherwise relieves officials of clerical work and minor administrative and business details by performing the following duties.

Essential Duties and Responsibilities:
  • Assist Accounting Department providing organization and support to the department by following the direction and instructions given by the CFO.
  • Utilizing Microsoft Outlook calendaring system, coordinate and organize the CFO’s calendar, using judgment in determining priorities of meetings, and events in order to assist the CFO in maintaining an organized schedule.
  • Assists in monthly reporting and a variety of complex financial spreadsheets and databases, reviews invoices for payment, prepares legal documents, including but not limited, to contracts.
  • Manages department requests and matters; follows established rules and procedures in responding to requests and redirecting items to other staff members.
  • Works independently and within a team on special, nonrecurring, and ongoing projects.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations to protect SureFire against improper disclosure by not disclosing confidential information.
  • Utilizing Microsoft Word, Excel and PowerPoint to prepare correspondence, presentations, expense reports and spreadsheets as requested by the CFO.
  • Working with CFO on special projects including financial reports/forecasts within the department.
  • Attending meetings, takes minutes; tracks action items and quarterly goals.
  • Arranges and coordinates travel schedules and reservations by utilizing online travel resources or Travel Agent in support of the department.
  • Screens callers by answering the phone in a professional manner and writing down messages or forwarding callers when necessary in support of the CFO.
  • Retrieves mail by gathering it from the appropriate Inbox in support of CFO.
  • Works as department Records Officer responsible for working closely with Document Control with form and records issues to include revision control, obsolescing or issuing of new forms, and securing form numbers used in support of the department. Also prepares, maintains, and organizes records of departmental work flows and standard process and procedures policies. Assists CFO, Purchasing Director and Purchasing Manager with non-production purchase requisitions and related forms and standard process and procedures policies. Assists with company-wide questions related to the standard process and procedures policies and forms.
  • Works as Petty Cash Administrator maintaining and distributing petty cash, and providing documentation to Accounts Payable for reconciliation.
  • Works as Department Payroll Administrator by utilizing TimeGuardian Pro, works closely with Payroll, and maintains confidential payroll files in support of the department.
  • Makes copies and/or scans of correspondence or other printed materials utilizing office copy machines and maintains electronic and manual filing of documentation.
  • Drafts outgoing mail and correspondence, including e-mail and faxes, by utilizing Microsoft Word and Outlook.
  • Orders and maintains supplies and arranges for equipment/building maintenance by contacting the appropriate department via phone, e-mail, or HelpDesk in support of the department.
  • Maintain good attendance and punctuality.
  • Maintain a positive and respectful attitude; cooperate with co-workers, management, internal and external customers, as applicable. Report any incidents of harassment to your Supervisor, Manager or Human Resources Manager.
  • Work safely at all times and report any unsafe conditions or injuries to your Supervisor or Manager immediately.
  • Other duties, as assigned by supervision or management.
  • Requirements:

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to communicate simple facts with courtesy and clarity.
  • Ability to communicate complex concepts, proposals and plans.
  • Ability to perform calculations utilizing arithmetic such as addition, subtraction, multiplication and division normally attained through elementary school education.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Must be proficient in MS Office (Excel, Word, PowerPoint, and Outlook). Advanced level in Outlook and Excel.
  • Education

  • AA or Technical Certification in Accounting and/or up to 4 years relevant work experience.
  • Qualified applicants are encouraged to apply online to jobs@surefire.com. If you meet the minimum qualifications, you will be contacted to further the application process. No phone calls, outside agencies, or recruiters.

    All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex or national origin. We actively recruit qualified targeted veterans and qualified individuals with disabilities.

    We are proud to be an EEO/AA employer M/F/D/V. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5 (a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requirements affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

    We maintain a drug-free workplace and perform pre-employment substance abuse testing.

    Please note: Only those applications submitted by our online process will be considered.

                                                           
    International Inside Sales Supervisor
    Job Type: Sales
    Location: Fountain Valley
    Last Updated: 2014-11-13 02:29:42
    Job Description:

    Summary

    Summary: Supervise the day to day activities of the International Inside Sales Team including but not limited to email responses, order processing and ITAR compliance, export processes, backorders, reporting and training existing and newly hired representatives. Additionally manage a small territory of accounts.

    Essential Duties and Responsibilities:
  • Manage a team of 2-5 people.
  • Coordinates department activities and train existing and newly hired International reps (i.e. product training, ITAR training, export process training) with key personnel to provide a thorough understanding of Surefire corporate culture.
  • Handle escalated customer issues ensuring total customer satisfaction while exercising judgment to protect the company’s interests by taking calls or emails to resolve issues quickly and professionally and making appropriate recommendations.
  • Maintain close communication with the International Regional Salesl Managers advising of potential sales opportunities/international tenders, product status updates and escalated customers issues.
  • Monitors the international email communications insuring all customers are receiving prompt and accurate responses to their inquiries.
  • Maintain some International accounts,processing order information into computer database (Vantage and MS Office )word, excel and outlook).
  • Builds and maintains log-term relationships with customers through the use of database (Epicor) phone calls, email and events to help secure additional business.
  • Communicate with customers by telephone, in person, email, fax or regular mail correspondence to obtain sales orders, order inquiries, changes and modifications, respond to product questions and other related tasks as they arise for pre and post sales and orders.
  • Emphasizes salable features, quote prices and credit terms, prepare proposals and provide information regarding.
  • Coordinates with SureFire shipping dept. and contracted freight companies (i.e. research, tracks, and resolves issues related to shipment and/or orders obtained by customers to confirm product/services information.
  • Prepares all export and license paperwork for international shipments.
  • Understand and maintain knowledge on regulated product and ITAR requirements.
  • Work directly with Credit Departments by contacting them via telephone or email to follow up on customer credit issues.
  • Provide backup support for other Representatives by cross training in all facets of the department to alleviate hardship.
  • Provides input on annual performance reviews for International inside Sales team by evaluating employee’s performance throughout the previous year and assist setting goals for each individual. This will be completed with the assistance of the Sales Ops Sr. Manager and Associate Manager, Customer Service.
  • Other duties, as assigned by supervision or management.
  • Requirements:

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • 5 years functionally related work experience, including a minimum of two years experience as an International Inside Sales Rep.
  • Prior experience in a supervisory or lead role.
  • Must be proficient in MS Office (Excel, Word, PowerPoint, and Outlook).
  • Experience in Epicor or Vantage highly desirable.
  • Education

  • AA Degree in business administration, Bachelors degree preferred. Will also consider 4 or more years relevant work experience.
  • Qualified applicants are encouraged to apply online to jobs@surefire.com. If you meet the minimum qualifications, you will be contacted to further the application process. No phone calls, outside agencies, or recruiters.

    All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex or national origin. We actively recruit qualified targeted veterans and qualified individuals with disabilities.

    We are proud to be an EEO/AA employer M/F/D/V. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5 (a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requirements affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

    We maintain a drug-free workplace and perform pre-employment substance abuse testing.

    Please note: Only those applications submitted by our online process will be considered.

                                                           

    Applying for a job with SureFire

    Please include your resume with salary history. If you meet the minimum qualifications, you will be contacted to further the application process. No phone calls, outside agencies, or recruiters.

    All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex or national origin. We actively recruit qualified targeted veterans and qualified individuals with disabilities. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at jobs@surefire.com.

    We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

    • Only applications submitted by email will be considered.
    • Please include your resume with salary history.
    • If you meet the minimum qualifications, you will be contacted to further the application process.
    • No phone calls, outside agencies, or recruiters.


    Send your application email to: jobs@surefire.com